How to Use Automator in Mac OS X

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Automator is an application developed by Apple for OS X that implements point-and-click (or drag and drop) creation of workflows for automating repetitive tasks into batches for quicker alteration, thus saving time and effort over human intervention to manually change each file separately.

Automator enables the repetition of tasks across a wide variety of programs, including the Finder, the Safari web browser, iCal/Calendar, Address Book/Contacts and others. It can also work with third-party applications such as Microsoft Office, Adobe Photoshop or Pixelmator. Automator was first released with Mac OS X Tiger.


  1. Why does Automator first ask you to choose a template? If using for the first time, how do you know which to choose? Very bad design to immediately present the user with something confusing.

  2. I am looking for an easy way to create multiple emails using both excel or numbers and safari. I would like to be able to create emails using the information in a spreadsheet and applying them to the different fields presented in any ideas where to start? Thanks beforehand!

  3. Hello, thank you. I appreciated this tutorial. I did not know of automator until now as I was looking for a way to get the %20 out of all of my downloaded files in safari. since it is a new OS it looks little different. For instance, when I go to save it, only Save comes us (not save as) and I cannot figure out where to save it so that it is available in the services file so I can run it any time. 

    also, is there a way to make this action happen when anything is downloaded? or does it just run if i click to run it. Again, I cannot find the workflow (or should it be a file action) under the preferences, I have to open automotive every time. Thank you for your help if you can help. Apple would not help me with Automator or the problem with safari, even though it is a brand new computer.

  4. My finder wont launch i get the spinning wheel that never goes away. I even left it running overnight and it was still spinning when i awoke. secondly i have a disk stuck in my mac which will not eject NO MATTER WHAT I DO!!!! HELP PLEASE.

  5. Cool, thanks for this great video. You have just taught me on using the Automator efficiently. I didn't know about the functions of Automator until I bump into this article. I am a bit computer illiterate, yet I had no trouble following and comprehending your fine and easy tutorial. It feels really great to learn something valuable from Techyv site, especially if you are unaware of the information. Thanks for sharing your knowledge through this video.

  6. Where would us space cadets be without you brainiacs?!?!? Thank you…more proof that even the most creative people like myself might only be utilizing a very small % of what our systems are capable of!!!! I'm making a point to learn something new every day, and the results are often mind-blowing, with tremendous thanks going to good people such as yourself, who get satisfaction from sharing your knowledge with fellow webbers…? ~E

  7. Considering Mac as one of the best OS platform, they will definitely have something better to offer and Automator is one of the best in terms of automation assistant. Before, I had to move my files that I’ve downloaded to another folder manually and it is quite irritating to do it again and again. Now, I am doing my work faster. Thanks to the developer of Automator and especially for Techyv for sharing this useful video to us.

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